Careers

Working at CIS is not just a job. You’ll be helping to fulfill the vision of an engaged community where every child fulfills his or her promise. If you are passionate about student success, join the CIS team today!

Administrative Assistant Full Time, Benefits

Position Summary:

This position provides critical support functions to the Human Resources Department and the central office of Communities In Schools of Kalamazoo (CIS) including office reception duties.   As the first point of contact for internal and external clients, this position presents a professional appearance, displays the values expressed in the CIS mission and vision, and consistently demonstrates a strong customer service orientation.

This position is a 40 hour per week position, 52 weeks per year and benefits eligible.

Duties and Responsibilities

Human Resources Duties (80% of workload)

  • Handle confidential information in accordance with confidentiality policy and ethical practices.
  • Participate in recruitment efforts by posting job ads, organizing resumes and job applications, and updating applicant tracker.
  • Schedule job interviews with applicants and interviewing team.
  • Data collection and recording (Applicant Tracker, Performance Appraisal Tracker, PD Tracker, Personnel Files Archive & Destruction, Staff Contact List, Weather Phone Tree List).
  • New Hire Orientation: Distribute and collect new hire paperwork, ensure background and reference checks are completed, and prepare new employee files.
  • Maintain current HR paper and electronic files.
  • Perform file audits to ensure that all required employee documentation is collected and maintained.
  • Update, maintain and utilize employee files archive tracker to direct document retention and destruction efforts.
  • Support all internal and external HR related inquiries or requests.
  • Assist with performance management documents, tracking and supervisor notifications.
  • Schedule meetings, interviews, HR events and maintain agendas.
  • Coordinate employee events.

General Office Duties (20% of workload)

  • Generate routine correspondence: emails, letters, faxes, forms, etc. using Microsoft Office Suite using appropriate formats, language, grammar, punctuation, etc.
  • Answer and direct phone calls, provide general support to visitors; provide basic information and solve basic problems with callers and visitors, transmit messages accurately and take necessary follow up actions on behalf of callers, visitors and CIS staff.
  • Maintain a neat and orderly office appearance daily, including replenishing materials as needed.
  • Receive, log and distribute mail.
  • Receive and verify order shipments.
  • Organize and schedule appointments and arrange offsite meeting accommodations.
  • Update and maintain the calendar for the administrative unit.
  • Maintain an effective centralized filing system for both electronic and paper records.
  • Make copies as requested by administrative unit members and other units.
  • Update and maintain office policies and procedures.
  • Track, organize, and maintain stock of office supplies and place orders when low.
  • Maintain contact lists of CIS staff, school sites and assigned site team members and other routine lists as assigned.
  • Seek direction or clarification when needed and initiate communication when unable to or meet deadlines.
  • All other duties as assigned.

Knowledge, Skills, and Abilities Required:

  • High School diploma or equivalent.
  • Successfully complete criminal background checks.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, including copiers, printers and fax machines.
  • Proficiency in MS Office Suite (MS Excel, Outlook and MS Word, in particular) or similar programs.
  • Excellent time management skills and the ability to organize and prioritize work independently.
  • Works well under pressure and meets tight deadlines.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills with the ability to multi-task with regular disruptions.
  • Strong customer service orientation.
  • Demonstrate strong teamwork behavior.
  • Consistently display commitment to the values expressed in CIS mission and vision.
  • Understand and embrace diversity, equity and inclusion in thought, word and actions.
  • Must be able to work occasional evenings, weekends and/or early mornings in order to cover work responsibilities.

Knowledge, Skills, and Abilities Preferred:

  • Bachelor’s degree in Business, Management, Human Resources or related field preferred.
  • Exposure to Labor Law and employment equity regulations preferred.
  • Prior experience in a comparable position preferred. 

If you are interested in being considered, please submit your resume and cover letter to Colleen Loc, HR Manager, cloc@ciskalamazoo.org. To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

Read More

Asistente Administrativo Tiempo Completo, Beneficios Elegibles

Resumen de posición:

Este puesto proporciona funciones de apoyo críticas para el Departamento de Recursos Humanos y la oficina central de Comunidades en las Escuelas de Kalamazoo (CIS), incluidas las tareas de recepción de la oficina. Como primer punto de contacto para clientes internos y externos, este puesto presenta una apariencia profesional, muestra los valores expresados ​​en la misión y visión de CIS, y demuestra consistentemente una fuerte orientación al servicio al cliente.

Este puesto es de 40 horas por semana, 52 semanas por año y beneficios elegibles.

Deberes y Responsabilidades

Deberes de recursos humanos (80% de la carga de trabajo)

  • Manejar información confidencial de acuerdo con la política de confidencialidad y las prácticas éticas.
  • Participe en los esfuerzos de reclutamiento publicando anuncios de trabajo, organizando currículums y solicitudes de empleo, y actualizando el rastreador de candidatos.
  • Programar entrevistas de trabajo con los solicitantes y el equipo de entrevistas.
  • Recopilación y registro de datos (Rastreador de solicitantes, Rastreador de evaluación de desempeño, Rastreador de PD, Archivo y destrucción de archivos personal, Lista de contactos del personal, Lista de árbol de teléfono meteorológico).
  • Orientación de nuevas contrataciones: distribuya y recopile documentación de nuevas contrataciones, asegúrese de que se completen las verificaciones de antecedentes y referencias y prepare nuevos archivos de empleados.
  • Mantener archivos de recursos humanos de papel y electrónicos
  • Realice auditorías de archivos para garantizar que se recopile y mantenga toda la documentación requerida de los empleados.
  • Actualice, mantenga y utilice el rastreador de archivos de empleados para dirigir los esfuerzos de retención y destrucción de documentos.
  • Apoyar todas las consultas o solicitudes de recursos humanos internos y externos.
  • Asistir con documentos de gestión del desempeño, seguimiento y notificaciones de supervisores.
  • Programe reuniones, entrevistas, eventos de recursos humanos y mantenga agendas.
  • Coordinar eventos de empleados.

Deberes Generales de Oficina (20% de la carga de trabajo)

  • Genere correspondencia de rutina: correos electrónicos, cartas, faxes, formularios, etc., usando formatos de Microsoft Office Suite, lenguaje, gramática, puntuación, etc.
  • Contestar y llamar por teléfono, brindar apoyo general a los visitantes; proporcionar información básica y resolver problemas básicos con personas que llaman y visitan, transmitir mensajes con precisión y tomar las medidas de seguimiento necesarias en nombre de las personas que llaman, visitantes y personal del CIS.
  • Mantenga una apariencia de oficina ordenada diariamente, incluyendo la reposición de materiales según sea necesario.
  • Recibir, registrar y distribuir correo.
  • Recibir y verificar pedidos de envíos.
  • Organizar y programar citas y organizar alojamiento para reuniones fuera del sitio.
  • Actualizar y mantener el calendario de la unidad administrativa.
  • Mantener un sistema de archivo centralizado efectivo para registros electrónicos y papel.
  • Haga copias para los miembros de la unidad administrativa y otras unidades.
  • Actualizar y mantener las políticas y procedimientos de la oficina.
  • Rastree, organice y mantenga suministros de oficina y haga pedidos cuando sea bajo.
  • Mantener listas de contactos del personal de CIS, sitios escolares y miembros del equipo del sitio asignado y otras listas de rutina según lo asignado.
  • Busque dirección o aclaración cuando sea necesario e inicie la comunicación cuando no pueda cumplir con los plazos.
  • Todos los demás deberes asignados.

Conocimientos y Habilidades Requeridas:

  • Diploma de escuela secundaria o su equivalente.
  • Completar con éxito las verificaciones de antecedentes penales.
  • Conocimiento de los sistemas y procedimientos de la oficina.
  • Conocimiento práctico de equipos de oficina, incluidas fotocopiadoras, impresoras y máquinas de fax.
  • Competencia en MS Office Suite (MS Excel, Outlook y MS Word, en particular) o programas similares.
  • Excelentes habilidades de gestión del tiempo y la capacidad de organizar y priorizar el trabajo de forma independiente.
  • Funciona bien bajo presión y cumple con plazos ajustados.
  • Atención a los detalles y habilidades para resolver problemas.
  • Excelentes habilidades de comunicación escrita y verbal.
  • Excelentes habilidades de organización con la capacidad de realizar múltiples tareas con interrupciones regulares.
  • Fuerte orientación de servicio al cliente.
  • Demostrar un fuerte comportamiento de trabajo en equipo.
  • Mostrar constantemente un compromiso con los valores expresados ​​en la misión y visión de CIS.
  • Comprender y aceptar la diversidad, la equidad y la inclusión en el pensamiento, la palabra y las acciones.

• Debe poder trabajar por las tardes ocasionales, fines de semana y/o mañanas tempranas para cubrir las responsabilidades laborales.

Conocimientos y Habilidades Preferidas:

  • Licenciatura/Bachiller en Negocios, Administración, Recursos Humanos o campo relacionado preferido.
  • Se prefiere la exposición a la legislación laboral y las normas de equidad laboral.
  • Experiencia previa en una posición comparable preferida.

Si está interesado en ser considerado, envíe su currículum/resume y carta de presentación a Colleen Loc (cloc@ciskalamazoo.org).

Read More

Youth Development Coach – (Part-Time) Elementary or Middle School

Must be able to work one of the following schedules and, when given advance notice, occasional Fridays and Saturdays

  Monday Tuesday Wednesday Thursday
Schedule A 1:45-5:45pm 1:45-5:45pm 1:45-5:45pm 1:45-5:45pm
Schedule B 2-6pm 2-6pm 2-6pm 2-6pm
Schedule C 3-7pm 3-7pm 3-7pm 3-7pm

Base Pay:  $12.00 per hour

Are you…Accepting and Non-Judgmental, Coachable and Reflective, Collaborative, Consistent and Reliable, A Continuous Learner, Customer Focused, Detail Oriented, Flexible, Open to New Things, Planned and Organized and Self-Directed?

Do you have…A high school diploma or equivalent, demonstrated experience working in youth development program(s), excellent oral and written communication skills and interpersonal skills and an appreciation and embracement of diversity and inclusivity?

Communities In Schools is looking for individuals to serve as positive role models for youth, support the college-going culture and assist youth in attaining and excelling in the areas of academics, life skills and career preparation.

A Youth Development Coach is responsible for developing and facilitating academic and enrichment programming for students. They work closely with other Youth Development Coaches and the After School Coordinator to ensure that the program runs smoothly and is delivered in an effective manner.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  

If you are all in for kids and would like to be considered to show us these attributes and more, please submit your cover letter and resume to Colleen Loc, Human Resources Manager (cloc@ciskalamazoo.org) by September 30th at 4pm.  To help ensure your submission is received, please include this position title in your subject line.

Read More

Entrenador de Desarrollo Juvenil (Medio-tiempo) El Sol Elementary

La Escuela Primaria El Sol ofrece instrucción en dos idiomas, inglés y español. El modelo del programa es único en el suroeste de Michigan. Aproximadamente la mitad de los estudiantes en El Sol provienen de hogares donde el español es el idioma principal hablante y la otra mitad de hogares de habla ingles.

Días de trabajo: Lunes – Jueves (viernes y sábados ocasionales)

Salario base: $12.00 por hora

Horario: 3:00 pm – 7:00 pm

¿Eres … Aceptador y sin prejuicios, reflexivo, colaborativo, consistente y confiable, con un aprendiz continuo, enfocado en el cliente, orientado a los detalles, flexible, abierto a cosas nuevas, planificado y organizado y auto-dirigido?

¿Tienes … un diploma de escuela secundaria o equivalente, experiencia demostrada trabajando en programas de desarrollo juvenil, excelentes habilidades de comunicación oral y escrita en inglés y español, habilidades interpersonales y una apreciación y aceptación de la diversidad y la inclusión?

Comunidades en las escuelas está buscando personas que sirvan como modelos positivos a seguir para los jóvenes, apoyen la cultura universitaria y ayuden a los jóvenes a alcanzar y sobresalir en las áreas académicas, habilidades para la vida y preparación profesional.

Un entrenador de desarrollo juvenil es responsable de desarrollar y facilitar la programación académica y de enriquecimiento para los estudiantes. Trabajan en estrecha colaboración con otros entrenadores de desarrollo juvenil y el coordinador extracurricular para garantizar que el programa funcione sin problemas y se ejecute de manera efectiva.

Si te gusta trabajar con niños y desea que se le considere para mostrarnos estos atributos y más. Mande su currículo y carta de interés a Colleen Loc, Gerente de Recursos Humanos (cloc@ciskalamazoo.org).

Lo anterior pretende describir el contenido general y los requisitos para el desempeño de este trabajo. No debe interpretarse como una declaración exhaustiva de deberes, responsabilidades o requisitos.

 

Read More

Marketing & Development Intern – Unpaid (Approximately 10 hours per week) 

Provides diverse marketing and development functions for Communities In Schools of Kalamazoo (CIS). Primary duties include providing support for the development program as well as the creation and maintaining CIS marketing materials and event/program coordination.

 

DUTIES AND RESPONSIBILITIES:

  • Assist with the creation of marketing and promotional materials for CIS programs, events, and related announcements to ensure consistency of message and branding. Includes designing fact sheets and gathering content in effort to updating the general CIS brochure for internal and external use.
  • Assist with promotional platforms to educate the general community and/or targeted audiences about CIS, its activities/programs, needs and how the community is working through CIS to make a difference for children. Assist with and coordinate social media (Facebook, Twitter, etc.) on behalf of organization within the marketing framework.
  • Support various CIS site visits, programs, and events that support development and promotion, working with necessary CIS staff to carry out events and debrief afterwards.
  • ­­­Demonstrate exceptional organizational abilities including prioritizing among multiple tasks, maintaining an effective work-flow across a week, month or other period. Able to function independently in a setting where other staff are in and out and not always immediately available.
  • Able to create a variety of documents using various software programs including but not limited to Microsoft Word, Excel, Outlook (electronic mail), Publisher, Power Point, etc.
  • Interact effectively over the telephone, face-to-face or via email with a variety of CIS stakeholders including students, families, partners, Board members, businesses, donors, etc. Strong customer service orientation.
  • Exhibit a commitment to the values expressed in CIS mission and vision and create and maintain a positive CIS image. Demonstrate the ability to interact in a positive and helpful manner with all customers both internally and externally. Reflect commitment to building a supportive work environment and maintains a positive attitude in the workplace and toward his/her job. Demonstrates strong teamwork knowledge and behavior.
  • Seek direction or clarification on all work tasks when there is a lack of understanding. Initiate communication when unable to complete tasks or meet deadlines.
  • Communicate effectively verbally and in writing, including messages, requests for information, etc.
  • All other duties as assigned.

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Valid driver’s license and access to a vehicle or alternate reliable transportation. Valid driver’s license and access to a vehicle strongly preferred
  • Currently working on completion of bachelor’s degree in related field or equivalent.
  • Requires experience with Microsoft Windows or similar operating system, including use of Microsoft Word, Excel and Microsoft Publisher.
  • Exceptional organizational ability with the capacity to multi-task with frequent disruptions and the ability to work independently with limited supervision.
  • Mature judgment, integrity and reliability and the ability to manage shifting demands and priorities in a calm, effective manner.
  • Ability to take initiative to complete tasks independently and/or to seek direction or clarification when needed.
  • Ability to read, comprehend and transmit written or verbal detailed and complex instructions to plan and perform job responsibilities according to deadlines and other requirements.
  • Ability to operate as a member of a team and interact with diverse stakeholders.
  • Understands and embraces diversity and inclusion in thought, word and actions.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  

If you are all in for kids and would like to be considered for an interview, please submit your cover letter and resume to Colleen Loc, HR Manager, cloc@ciskalamazoo.org

Read More

Sparks begin in many ways.
tt_Donate
tt_Partner
tt_Volunteer