Careers

Working at CIS is not just a job. You’ll be helping to fulfill the vision of an engaged community where every child fulfills his or her promise. If you are passionate about student success, join the CIS team today!

Youth Development Workers (Woodward School) – Part Time

Position Summary:

Communities In Schools is looking for individuals to serve as positive role models for youth, support the college-going culture and assist youth in attaining and excelling in the areas of academics, attendance and behavior.

A Youth Development Worker is responsible for developing and facilitating academic and enrichment programming for students. S/he works closely with other youth development workers and the After School Coordinator to ensure that the program runs smoothly and is delivered in an effective manner.

Are you…Accepting and Non-Judgmental, Coachable and Reflective, Collaborative, Consistent and Reliable, A Continuous Learner, Customer Focused, Detail Oriented, Flexible, Open to New Things, Planned and Organized and Self-Directed?

Do you have…A high school diploma or equivalent, demonstrated experience working in youth development program(s), excellent oral and written communication skills and interpersonal skills and an appreciation and embracement of diversity and inclusiveness?

Washington Writers’ Academy begins piloting a Summer Slide Reduction year-round school calendar this school year.  School begins July 23, 2018, and the CIS After School Program will also begin on July 23, 2018.

The following is the Youth Development Worker 2018-2019 school year work schedule.  (Adjustments will be made to accommodate half-days, conferences, parent activities, etc.)

August 6- 23

August 27–August 31:  Break, NO CIS After School Program

September 4–October 11

October 15-25:   Break, NO CIS After School Program

October 29–November 15

November 19-23:  Break, NO CIS After School Program

November 26–December 20

December 24–January 4:  Break, NO CIS After School Program

January 7–February 13

February 22-23:  Break, NO CIS After School Program

February 18-21:  Break, NO CIS After School Program

February 25-March 21

March 25-March 28:  Break, NO CIS After School Program

April 8-May 21

May 22-24:  Break, NO CIS After School Program

May 28-June 6

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

If interested in being considered, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  Please identify the name of the position in the subject line of your submission.  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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Youth Development Workers (Washington Writers’ Academy) – Part Time

Position Summary:

Communities In Schools is looking for individuals to serve as positive role models for youth, support the college-going culture and assist youth in attaining and excelling in the areas of academics, attendance and behavior.

A Youth Development Worker is responsible for developing and facilitating academic and enrichment programming for students. S/he works closely with other youth development workers and the After School Coordinator to ensure that the program runs smoothly and is delivered in an effective manner.

Are you…Accepting and Non-Judgmental, Coachable and Reflective, Collaborative, Consistent and Reliable, A Continuous Learner, Customer Focused, Detail Oriented, Flexible, Open to New Things, Planned and Organized and Self-Directed?

Do you have…A high school diploma or equivalent, demonstrated experience working in youth development program(s), excellent oral and written communication skills and interpersonal skills and an appreciation and embracement of diversity and inclusiveness?

Washington Writers’ Academy begins piloting a Summer Slide Reduction year-round school calendar this school year.  School begins July 23, 2018, and the CIS After School Program begins August 6, 2018.  (Please note that program will be five (5) days a week for the month of August with longer program hours.)

The following is the Youth Development Worker 2018-2019 school year work schedule.  (Adjustments will be made to accommodate half-days, conferences, parent activities, etc.)

August 6- 23

August 27–August 31:  Break, NO CIS After School Program

September 4–October 11

October 15-25 Break, NO CIS After School Program

October 29–November 15

November 19-23:  Break, NO CIS After School Program

November 26–December 20

December 24–January 4:  Break, NO CIS After School Program

January 7–February 13

February 22-23:  Break, NO CIS After School Program

February 18-21:  Break, NO CIS After School Program

February 25-March 21

March 25-March 28:  Break, NO CIS After School Program

April 8-May 21

May 22-24:  Break, NO CIS After School Program

May 28-June 6

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

If interested in being considered, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  Please identify the name of the position in the subject line of your submission.  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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Site Coordinator (Elementary) – Full Time

Position Summary:

The Site Coordinator (SC) is responsible for implementing the Communities In Schools (CIS) Integrated Student Services (ISS) model within two (2) designated elementary buildings (28 hours one school and 12 hours another school).  The position assesses students’ needs, develops both building-level and individual student plans to address those needs to remove obstacles to student success.  The SC develops, oversees and manages resources and strategies to improve student success in school and in life as measured by proficiency in academics, behavior and school day attendance.  The position coordinates and supports a site team (including interns, designated community resource providers and volunteers to achieve CIS goals and implement a building site operations plan. S/he connects the right resources to the right students at the right time to meet school-wide and student specific needs and monitors and adjusts plans based on progress assessments.

The Site Coordinator is a primary representative of CIS within his/her building and is responsible for assuring effective relationships with all building stakeholders—principal, teachers, support staff, parents, etc. S/he collaborates with other CIS staff within the building, including the After-School Coordinator, when applicable, and school staff to ensure that effective Tier I (school-wide) and Tier II & III (individual student) services are in place to effectively address student needs. The SC provides case management services to designated students and fulfills all requirements associated with that role.

The SC is the internal bridge builder within the school, making connections between students and resources, parents and resources, teachers and providers, etc.  The SC engages parents to assure that students are able to receive maximum support for success. The SC provides competent leadership for integrating the site’s academic and extended day strategies that result in optimal impact on school-wide and individual student outcomes.  The SC provides leadership to internal and external stakeholders on behalf of CIS to implement the Integrated Student Services model.

This full-time position works 40 hours per week, 43 weeks per year, and offers a competitive salary and benefits.

Position Qualifications:

  • Bachelor’s degree or equivalent in child development, social work, public administration, education or related area plus a minimum of two years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families
  • Valid Michigan driver’s license, availability of a vehicle and vehicle insurance.
  • Excellent oral and written communication skills, as well as interpersonal skills, to interact effectively with school staff, parents, students, volunteers, service providers and other team members. Ability to establish credibility with school personnel.
  • Ability to exercise good judgment, discretion, integrity, and knowledge of organizational policies and procedures and to effectively convey such information to others.
  • Supervisory or management experience highly desirable
  • Appreciates and embraces diversity and inclusiveness.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

If you are all in for kids and would like to be considered for an interview, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  Please identify the name of the position in the subject line of your submission.  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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After School Coordinator – Full Time

Position Summary:

The CIS After School Coordinator is responsible for implementing the CIS After School Program funded by Michigan Department of Education (21st Century Community Learning Centers) and assures that the program is delivered in accordance with the expectations and requirements of the grant, child care licensing, school district policies and procedures and agreements with the Michigan Department of Education.  The position oversees and manages program strategies designed to improve student success in school as measured by proficiency in academics, behavior and school day attendance.

The position manages and supervises youth development workers, enrichment and ancillary community resource providers, interns and volunteers to achieve the program’s purpose and individual student goals and objectives, and is responsible for assuring the integration of school day learning objectives and strategies within the after school program.

The CIS After School Coordinator is among the primary representatives of Communities In Schools of Kalamazoo within their building and is responsible for assuring effective relationships with all building stakeholders—principal, teachers, support staff, parents, etc.  The CIS After School Coordinator  collaborates with other CIS staff, the CIS Site Coordinator, their site team and school staff to ensure students receive appropriate Tier I (school-wide) and Tier II & III (individual student) services.  The CIS After School Coordinator provides case management for the students in the CIS After School Program and fulfills all requirements associated with that role.

Position Qualifications:

  • Bachelor’s degree or equivalent in child development, human services, public administration, education or related area plus a minimum of two years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families. Master’s degree helpful.
  • Valid Michigan driver’s license, availability of a vehicle and vehicle insurance.
  • Excellent oral and written communication skills, as well as interpersonal skills, to interact effectively with school staff, parents, students, volunteers, service providers and other team members. Ability to establish credibility with school personnel.
  • Ability to exercise good judgment, discretion, integrity, and knowledge of organizational policies and procedures and to effectively convey such information to others.
  • Must possess the necessary education, experience, or acceptable combination of the two to meet the School-age Program Director qualifications as defined in by the Licensing Rules for Child Care Centers of the State of Michigan Department of Human Services Office of Children and Adult Licensing (R 400.5302) or the capacity and willingness to meet this qualification within one year.
  • Supervisory and/or management experience highly desirable.
  • Appreciates and embraces diversity and inclusiveness.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

If interested in being considered, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  Please identify the name of the position in the subject line of your submission.  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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Program Assistant – Full Time

Position Summary:

This position is responsible for providing on-site assistance to the after school coordinators and program directors for the CIS After School Program. Assists with duties including, but not limited to, management of the web-based database, coordination of site level tasks related to child care licensing rules, maintenance and review of inventory, purchasing equipment and supplies, and day-to-day operations tasks associated with running the after school program. This position also work with site coordinators on preparation for special events and supports purchasing for site coordinators. Position is 40 hours/week, 52 weeks/year and is benefits eligible.

Responsibilities:

  • Establishes and maintains productive working relationships with CIS staff and with external partners, funders and regulators (MDE, DHHS, etc).
  • Uses time effectively by coordinating time between sites.
  • Responsible for keeping up-to-date licensing files in accordance with Michigan Child Care Licensing Rules. Assists sites in keeping current site licensing requirements.
  • Maintains an up-to-date 21st CCLC database.
  • Assists the sites to maintain effective, up-to-date tracking/data collection to meet CIS and MDE requirements.
  • Assists directors in organizing tasks with evaluating after school programs and services.
  • Works effectively with the sites to ensure s/he is meeting the prioritized operational needs.
  • Utilizes proper procedures for purchasing program supplies directly, and organizes time to do so efficiently. Assists directors in organizing documents related to monthly financial statements.
  •  Coordinates documenting of purchases and completion of annual inventory of CIS After School Program equipment and supplies at each after school site. Files electronic and hard copies of inventory in onsite files and provides originals to CIS office.
  • Exhibits a commitment to the values expressed in CIS mission and vision and creates and maintains a positive CIS image. Demonstrates the ability to interact in a positive and helpful manner with all customers both internally and externally. Reflects commitment to building a supportive work environment and maintains a positive attitude at the work place and toward his/her job.
  • Maintains the confidentiality of all CIS related information.

Knowledge, Skills and Abilities Required:

  • High school degree and successfully complete criminal background checks
  • Valid Michigan driver’s license, availability of a vehicle and vehicle insurance
  • Excellent written/verbal communication, organization and multi-tasking skills with regular disruptions
  • Excellent time management skills and the ability to prioritize work
  • Strong customer service focus

If interested in being considered, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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Administrative Assistant – Full Time

Position Summary:

This position supports the central office of Communities In Schools of Kalamazoo (CIS), primarily the finance, human resources and administration unit.  This position is a 40 hour per week position, 52 weeks per year that is benefit eligible.

The individual will be responsible for the administrative and facilities support as well as electronic inventory management.  As the first point of contact for internal and external clients, the individual must present and professional appearance and display the values expressed in the CIS mission and vision.

Responsibilities:

  • Generate routine correspondence that includes but is not limited to e-mails, letters, faxes and forms using Microsoft Office Suite
  • Answer and direct phone calls, provide general support to visitors and act as point of contact for internal and external clients
  • Maintain a neat and orderly office appearance
  • Receive, log and distribute mail
  • Organize and schedule appointments both onsite and offsite appointments
  • Update and maintain unit calendars, policies and procedures
  • Receive and verify order shipments
  • Track, maintain and order office supplies when necessary, and replenish identified office supplies daily
  • Maintain organization contact lists
  • Maintain electronics inventory log, facilitate check-in/check-out process and facilitate repairs needed
  • Demonstrative teamwork behavior
  • Seek direction when needed
  • Maintains the confidentiality of all CIS and site-related information in accordance with CIS confidentiality policy and ethical practices

Knowledge, Skills and Abilities Required:

  • High school degree
  • Successfully complete criminal background checks
  • Proven experience as an administrative or office assistant
  • Excellent written and verbal communication skills
  • Excellent organizations skills with the ability to multi-tasks with regular disruptions
  • Excellent time management skills and the ability to prioritize work
  • Strong customer service focus
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment such as printers and fax machines
  • Proficient in Microsoft Office Suite (Word, Excel and Outlook in particular) or similar programs
  • Attention to detail and problem-solving skills
  • Exemplify and demonstrate an understanding and embracement of diversity and inclusiveness in thought, word and actions

If interested in being considered, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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“Kids in Tune” After School Coordinator

Position Summary:

The After School Coordinator (ASC) is responsible for overseeing onsite operations of the 21st Century Community Learning Center (21 CCLC) with Communities In Schools at Woods Lake Elementary: A Magnet Center for the Arts.

In partnership with the Kalamazoo Symphony Orchestra (KSO), his site has been developed as a music-focused program that combines the CIS Integrated Student Services model with the philosophy and methodology of El Sistema, the Venezuelan Youth Orchestra program.  The curriculum focuses on music, arts and academic success. In addition to academic tutoring, it includes instruction in basic musicianship (listening, movement, notation, theory); rhythm training (bucket band); choir; group instrumental music lessons, and full ensemble rehearsals.

Other responsibilities

  • Utilize thorough understanding and application of the Communities In Schools ISS model and maintain a high level of fidelity to model student Total Quality System (TQS) standards. Implement the standards on a consistent basis.
  • Provide competent leadership for integrating the site’s academic and enrichment strategies to make optimal impact on school-wide and individual student outcomes.
  • Assist with the planning and preparation for program.
  • Provide effective coaching, supervision and development of summer program staff.
  • Develop highly effective relationships with student participants, parents/guardians, interns, volunteers and KSO staff.
  • Engage in effective performance planning and evaluation of program staff
  • Ensure program is compliant with all childcare licensing regulations and requirements, and oversees licensing renewals at assigned site
  • Maintains the confidentiality of all CIS and site-related information.

Knowledge, Skills and Abilities Required:

  • Master’s degree in music education, music therapy, music performance; or human services, public administration, education or related area with extensive musical background; plus a minimum of three years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families. Supervisory and/or management experience highly desirable.
  • Must possess the necessary education, experience, or acceptable combination of the two to meet the School-age Program Director qualifications as defined in by the Licensing Rules for Child Care Centers of the State of Michigan Department of Human Services Office of Children and Adult Licensing (R 400.5302).
  • Commitment to or willingness to embrace the ideals of El Sistema.
  • High degree of organizational ability and the ability to work independently with limited supervision. A demonstrated capacity to manage many projects and activities simultaneously.
  • Demonstrated knowledge of child growth and development and experience working with children and families. Effective in working with diverse populations and needs. Understands and embraces diversity and inclusiveness in thought, word, and actions.  Exemplifies these values.
  • Knowledge and experience with a wide range of community resources including human services, healthcare, education, recreation, employment and basic needs necessary. Advanced understanding of complex organizations and service delivery systems and how they function.  Ability to implement cooperative structures and methods for multi-agency involvement in student support.
  • Excellent oral and written communication skills, as well as interpersonal skills, to interact effectively with school staff, parents, students, volunteers, service providers and other team members. Ability to establish credibility with school personnel.
  • Ability to exercise good judgment, discretion, integrity, and knowledge of organizational policies and procedures and to effectively convey such information to others.
  • Ability to interpret, comprehend and transmit complex and detailed instructions in order to plan and perform job duties. Ability to pay close attention to and manage details while maintaining a focus on the big picture and longer-term program goals.  Ability to organize, prioritize and work independently as well as schedule and produce work in a timely manner.
  • Knowledge of Michigan Childcare Licensing rules and regulations strongly desired.
  • Essential to possess experience and proficiency with personal computers, word processing software, spreadsheets, the internet, electronic mail, and databases.

This position is 38 hours per week, and eligible for benefits.

If interested in being considered, please submit resumé and cover letter to Colleen Loc (cloc@ciskalamazoo.org).  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

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Executive Assistant —Full-Time

 Position Summary:

Full-time year-round position that is shared among members of the senior leadership team of CIS, working approximately half-time to support the Board of CIS and its Executive Director and the remaining time in support of the senior leadership team comprised of five senior directors in site services, development and business engagement, finance, hr and facilities, community engagement and student investment and quality and evaluation.  This position provides high-level, organizational support to the leadership of a complex organization and is responsible for maximizing productivity, continuity and capacity-building for the governance and leadership activities of the organization.  Develops and implements systems to assure organization and access to information.  Able to represent the Executive Director and other senior leaders in preliminary requests, able to solve basic problems and convey information to internal and external audiences, such as staff, Board members and community partners.

Working Conditions: 

Typical office working conditions, where there is no physical discomfort due to temperature, dust, noise, and the like. Some lifting required for obtaining, transporting, and storing office supplies and equipment, 15 pounds. The ability to work independently and perform word-processing, data input, compiling reports, generating correspondence, and the operation of other office equipment required. Requires driving between locations—school settings, agency settings, businesses; Michigan driver’s license and the availability of a vehicle required with the capacity to obtain automobile insurance and adequate coverage.  Must be able to work occasional evenings, weekends, and/or early mornings in order to cover work responsibilities. Must complete requirements for a criminal background check.  Must be able to regularly observe students and other staff, as well as the ability to hear questions and comments from a variety of stakeholders giving and seeking information.

Duties & Responsibilities:

  • Provides comprehensive administrative and organizational support for the leadership of Communities in Schools of Kalamazoo, including the governing board, the Executive Director and up to five senior directors, with responsibility for developing, managing and storing systems of information, such as student records, board governance, legal documents, historical records of the organizations, correspondence, reports, etc.
  • Maximizes the productivity of the Executive Director and Senior Directors by handling routine communication and problem-solving, scheduling and internal/external coordination of activities. Able to sustain organizational routines in the absence of the leadership and work independently.
  • Supports all Board governance functions including Board meetings, Committee meetings and special events, providing scheduling, room and food arrangements, agendas and other advance information, meeting summaries, etc.
  • Coordinates the specialized needs for support with other staff, including assistance with special projects in marketing, accounts payable/receivable, events management, mailings, reporting, etc.
  • Develops and maintains an advanced understanding of how the organization works, including relevant history, procedures, work cultures and work styles. Makes recommendations for continuous improvements in supporting the management, communication, coordination and maintenance of information. Uses up-to-date technology (hardware and software) to maximize effectiveness and efficiency.
  • Able to maintain a very brisk work pace, managing multiple tasks and projects simultaneously with advanced capacity to work in an open environment with frequent interruptions.
  • Effectively utilizes standard office technology, both hardware and software including word processing, data bases, electronic mail and other software supporting presentations and publications.
  • Consistently demonstrates significantly above average communication abilities in listening, speaking, writing, understanding and transmitting complex information. Able to accurately and completely summarize, report, interpret and convey information from a variety of media, including meetings, telephone calls, written documents, etc.
  • Understands the sensitivity and need for confidentiality and discretion and consistently demonstrates the capacity to maintain privacy and mature judgment.
  • Exceptional interpersonal relationship skills and a strong customer service orientation, inspiring confidence in his/her capabilities, judgment and work ethic.
  • Consistently demonstrates the value of diversity in word, thought and deed.

Knowledge, Skills and Abilities Required:

Seasoned executive office professional with several years of progressively more responsible administrative support for individuals in leadership positions. Previous experience in a not-for-profit or service or education setting desirable, with brisk work pace and multiple, complex demands.  At least some college or the equivalent required; Associates or Bachelor’s degree preferred.

  • Requires experience with Microsoft Windows or similar operating system, including use of Microsoft Word, Excel, Power Point and Microsoft Publisher: knowledge of Microsoft Access highly desirable. Experience with other data base software and demonstrated capacity to use the software for data entry, data analysis and reporting.
  • Sound math skills and experience with office-based computation functions. Experience with databases and with the ability to produce tracking reports in an understandable manner—graphs, charts, analyses, etc.
  • Excellent communication skills required, including oral, written, and interpersonal skills to interact with leadership, public, co-workers, volunteers, clients, and others. Ability to independently develop routine reports and correspondence.
  • Mature judgment, integrity and reliability and the ability to manage shifting demands and priorities in a calm, effective manner. Ability to take initiative to complete tasks independently and/or to seek direction or clarification when needed.
  • Ability to read, comprehend, and transmit written or verbal detailed and complex instructions in order to plan and perform job responsibilities according to deadlines and other requirements.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resumé to Colleen Loc (cloc@ciskalamazoo.org).  To help ensure your submission is received, please either email your materials as a PDF and/or do not include the word “resumé” in your email subject line.

 

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