Careers

Working at CIS is not just a job. You’ll be helping to fulfill the vision of an engaged community where every child fulfills his or her promise. If you are passionate about student success, join the CIS team today!

Kalamazoo Kids in Tune After School Coordinator– Full-Time

Position Summary:

The After School Coordinator is responsible for overseeing onsite operations of the Kalamazoo Kids in Tune program (KKIT)/CIS After School Program (funded in large part by a 21st Century Community Learning Center (21 CCLC) grant) with Communities In Schools at Woods Lake Elementary: A Magnet Center for the Arts and in partnership with the Kalamazoo Symphony Orchestra. This site has been developed as a music-focused program that combines the CIS Integrated Student Services model with the philosophy and methodology of El Sistema, the Venezuelan Youth Orchestra program.  The curriculum focuses on music, arts and academic success. In addition to academic tutoring, it includes instruction in basic musicianship (listening, movement, notation, theory); rhythm training (bucket band); choir; group instrumental music lessons, and full ensemble rehearsals.

Duties & Responsibilities:

  • Works collaboratively with the CIS Site Coordinator to establish and sustain effective working relationships with the school Principal and staff. Helps to assess school-wide needs and individual student needs based on input from teachers, other building staff, and parents and assists in the development of an annual CIS site operations plan for the building.
  • Assures that school staff, parents and students are well-informed about the Kids In Tune after school program. Enrolls students in the program according to agreed-upon criteria.
  • Serves as a key member of the partners’ leadership team for ongoing program implementation and problem-solving.
  • Responsible for providing on-site management, coordination and facilitation for after school services delivered at the school to targeted students as defined by the 21st Century CLC grant/contract.
  • Provides competent leadership for integrating the site’s daytime and extended day strategies that result in optimal impact on school-wide and individual student outcomes. Works with the entire CIS team, school personnel, parents, and community provider organizations to implement the ISS and El Sistema models through the CIS After School Program.
  • Lead the two-year transition of the after school program at the site into an intensive, music-centered program in which the enrichment activities provide students with complete music learning opportunities. Implement first-year plans developed by the Kalamazoo Symphony Orchestra and CIS senior staff, and will take part in expansion planning and curriculum development for years two and beyond.
  • Create an environment for Kids In Tune that reflects the ideals of El Sistema, including the following:
    • Musical ideals: starting early, passion over precision, daily instruction, group-based learning, audiation before visualization, frequent performance opportunities, frequent guest artist visits.
    • Social ideals: student ownership and decision-making, parent engagement, community awareness and visibility, peer mentorship, individual and collective achievement, planning for the future, leadership, perseverance.
    • The “CATS” principal: each individual must continually strive to be the best possible Citizen, Artist, Teacher and Scholar.

Position Qualifications:

  • Master’s degree in music education, music therapy, music performance; or human services, public administration, education or related area with extensive musical background; plus a minimum of three years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families. Supervisory and/or management experience highly desirable.
  • Must possess the necessary education, experience, or acceptable combination of the two to meet the School-age Program Director qualifications as defined in by the Licensing Rules for Child Care Centers of the State of Michigan Department of Human Services Office of Children and Adult Licensing (R 400.5302).
  • Commitment to or willingness to embrace the ideals of El Sistema.
  • High degree of organizational ability and the ability to work independently with limited supervision.  A demonstrated capacity to manage many projects and activities simultaneously.
  • Demonstrated knowledge of child growth and development and experience working with children and families.  Effective in working with diverse populations and needs. Understands and embraces diversity and inclusiveness in thought, word, and actions.  Exemplifies these values.
  • Knowledge and experience with a wide range of community resources including human services, healthcare, education, recreation, employment and basic needs necessary.  Advanced understanding of complex organizations and service delivery systems and how they function.  Ability to implement cooperative structures and methods for multi-agency involvement in student support.
  • Excellent oral and written communication skills, as well as interpersonal skills, to interact effectively with school staff, parents, students, volunteers, service providers and other team members.  Ability to establish credibility with school personnel.
  • Ability to exercise good judgment, discretion, integrity, and knowledge of organizational policies and procedures and to effectively convey such information to others.
  • Ability to interpret, comprehend and transmit complex and detailed instructions in order to plan and perform job duties.  Ability to pay close attention to and manage details while maintaining a focus on the big picture and longer-term program goals.  Ability to organize, prioritize and work independently as well as schedule and produce work in a timely manner.
  • Knowledge of Michigan Childcare Licensing rules and regulations strongly desired.
  • Essential to possess experience and proficiency with personal computers, word processing software, spreadsheets, the internet, electronic mail, and databases.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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Human Resources Coordinator – Full-Time

Position Summary:

The position is responsible for recruiting, screening and onboarding salaried staff for the organization.  The Human Resources Coordinator is the primary contact for employees in regard to benefits administration.  The position compiles and submits various required reports for human resources and employee benefit-related information.  The position facilitates the Requests for Proposals (RFP) and contract process for services providers to the CIS After-School Programs funded by Michigan Department of Education (21st Century Community Learning Centers).  The position is the interface for technology, working with a contractual network provider.  The Human Resources Coordinator is responsible for the electronic inventory for the organization.

Duties & Responsibilities:

  • Facilitates recruitment, screening, selection and onboarding of employees.
  • Maintains effective systems for organization’s human resources functions including maintaining current information on all employees and staff contact information.
  • Supports the Senior Director of Finance, Human Resources and Administration in meeting all applicable state and federal employment laws.
  • Supports the Senior Director of Site Services & Program Assistants with meeting childcare licensing requirements.
  • Provide support for the front desk or other administrative functions.
  • Handles and maintains confidential information in accordance with confidentiality policy and ethical practices.
  • Facilitates the RFP and contract process
  • Interface for technology, working with a contractual network provider.
  • Electronic inventory tracking

Working Conditions:

Typical office working conditions, where there is no physical discomfort due to temperature, dust, noise, and the like. Some lifting required (up to 15 pounds) for obtaining, transporting, and storing office supplies and equipment. The ability to work independently and perform word-processing, data input, compiling reports, generating correspondence, and the operation of other office equipment required. Requires driving between locations—school settings, agency settings, businesses; Michigan driver’s license and the availability of a vehicle required with the capacity to obtain automobile insurance and adequate coverage.  Must complete requirements for a criminal background checks.

Position Qualifications:

  • Bachelor’s degree with experience and/or training in human resources
  • Requires experience with Microsoft Windows or similar operating system, including use of Microsoft Word, Excel and Microsoft Publisher and Microsoft Access highly desirable.
  • Exceptional organizational ability with the capacity to multi-task with frequent disruptions and the ability to work independently with limited supervision.
  • Exceptional communication skills required, including oral and written.  Above-average interpersonal skills with ability to function as a member of a team and interact with various stakeholders.  Excellent command of the English language including speaking, writing, grammar, spelling, etc.
  • Mature judgment, integrity and reliability and the ability to manage shifting demands and priorities in a calm, effective manner.  Ability to take initiative to complete tasks independently and/or to seek direction or clarification when needed.
  • Ability to read, comprehend and transmit written or verbal detailed and complex instructions in order to plan and perform job responsibilities according to deadlines and other requirements.
  • Understands and embraces diversity and inclusiveness in thought, word and actions.  Exemplifies these values.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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Youth Development WorkerCIS After School Program—Part-Time

Position Summary:

This is a part-time position working approximately 3.5 hours per day after school, Monday – Thursday with staff development on Friday (times vary by school) for an approximate total of 18 hours per week from September – June.  

The Youth Development Worker is responsible for providing delivery of CIS after school programming funded through the Michigan Department of Education (21st Century Community Learning Centers) at one of our eleven elementary and four secondary sites in the Kalamazoo Public Schools by creating and facilitating programming for students.  This position works closely with other youth development workers, instructional leads, and the CIS After School Coordinator to ensure that programming runs smoothly and is delivered in an effective manner on a daily basis, and reports directly to the CIS After School Coordinator.

Other responsibilities include:

  • Develop age-appropriate activities and/or clubs related to reading, writing, math, and CIS-selected themes.
  • Assist students with assigned homework.
  • Manage and address student behavior.
  • Serve as a positive role model for youth.
  • Support the college-going culture within the Kalamazoo community.
    Attend all mandatory trainings as required and other trainings upon availability.
  • Attend CIS meetings and other events as requested.
  • Monitor and comply with Michigan childcare regulations for compliance to maintain quality standards.
  • Participate in data evaluation and collection.
  • Maintain the confidentiality of all CIS related information.
  • Participate in continuous program quality improvement.
  • Exhibit a commitment to the values expressed in CIS mission and vision.
  • Work effectively with the site team as well as volunteers and partners/providers.
  • May occasionally be asked to be a part of special groups (i.e., work groups) or standing committees.
  • May occasionally participate in community awareness and public relations activities.
  • Other duties as needed.

Position Qualifications:

  • High School Diploma with relevant experience required; post-secondary courses/degree in relevant field strongly desired (i.e. Youth Development, Childcare Administration, Education, Recreation, etc.)
  • Strong appreciation for candidates with math and/or literacy backgrounds.
  • Demonstrated experience working in youth development program(s).
  • Ability to interpret, comprehend and transmit complex and detailed instructions.
  • Ability to pay close attention to and manage details while maintaining a focus on the big picture.
  • Ability to organize, prioritize and work independently as well as produce work in a timely manner.
  • Knowledge of Child Care Licensing Rules and the MDE 21st Century Community Learning Centers Grant.
  • Excellent oral and written communication skills, as well as interpersonal skills.
  • Understands and embraces diversity and inclusiveness in thought, word, and actions. Exemplifies these values.

Compensation begins at $10.00 per hour.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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Site Coordinator —Part-Time

Position Summary:

The Site Coordinator is responsible for implementing the Communities In Schools (CIS) Integrated Student Services (ISS) model within the designated school building, including collaborating with the CIS After School Program when applicable.  The position oversees and manages resources and strategies designed to improve student success in school as measure by proficiency in academics, behavior and school day attendance. The position fulfills the responsibilities of the Title I Resource Coordinator position where applicable. The position manages and supports a site team (VISTA, interns) and designated community resource providers and volunteers to achieve CIS goals and implement a building site operations plans. S/he connects the right resources to the right students at the right time to meet school-wide and student specific needs.

The Site Coordinator is among the primary representatives of CIS within their building and is responsible for assuring effective relationships with all building stakeholders—principal, teachers, support staff, parents, etc. S/he collaborates with other CIS staff within the building, including the After School Coordinator when applicable and school staff to ensure that effective Tier 1 (school-wide) and Tier 2 & Tier 3 (individual student) services are in place to effectively address to student needs. The SC provides case management services to designated students and fulfills all requirements associated with that role.

The Site Coordinator is the internal bridge builder within the school, making connections between students and resources, parents and resources, teachers and providers, etc.  The Site Coordinator engages parents to assure that students are able to receive maximum support for success. This position provides competent leadership for integrating the site’s academic and extended day strategies that result in optimal impact on school-wide and individual student outcomes.  The Site Coordinator works with the entire CIS team, the site team, school personnel, parents, volunteers, and community provider organizations to implement the ISS model.

Qualifications:

  • Minimum of a Bachelor’s degree or equivalent in child development, social work, public administration, education or related area plus a minimum of two years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families. Master’s degree helpful. Supervisory and/or management experience highly desirable. Required communication skills may include being bi-lingual (Spanish -listening, interpreting, speaking, and writing) – for an elementary site.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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After School Coordinator —Full-Time

Position Summary:

The CIS After School Coordinator is responsible for implementing the CIS After School Program funded by Michigan Department of Education (21st Century Community Learning Centers) and assures that the program is delivered in accordance with the expectations and requirements of the grant, child care licensing, school district policies and procedures and agreements with the Michigan Department of Education.  The position oversees and manages program strategies designed to improve student success in school as measured by proficiency in academics, behavior and school day attendance.  The position manages and supervises youth development workers, enrichment and ancillary community resource providers, AmeriCorps VISTA members, interns and volunteers to achieve the program’s purpose and individual student goals and objectives.  The position is responsible for assuring the integration of school day learning objectives and strategies within the after school program.

The CIS After School Coordinator is among the primary representatives of Communities In Schools of Kalamazoo within their building and is responsible for assuring effective relationships with all building stakeholders—principal, teachers, support staff, parents, etc.  The CIS After School Coordinator  collaborates with other CIS staff, the CIS Site Coordinator, their site team and school staff to ensure students receive appropriate Tier I (school-wide) and Tier II & III (individual student) services.  The CIS After School Coordinator provides case management for the students in the CIS After School Program and fulfills all requirements associated with that role.

Qualifications:

  • Minimum of a Bachelor’s degree or equivalent in child development, human services, public administration, education or related area plus a minimum of two years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families. Master’s degree helpful.
  • Supervisory and/or management experience highly desirable.
  • Must possess the necessary education, experience, or acceptable combination of the two to meet the School-age Program Director qualifications as defined in by the Licensing Rules for Child Care Centers of the State of Michigan Department of Human Services Office of Children and Adult Licensing (R 400.5302) or the capacity and willingness to meet this qualification within one year.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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Executive Assistant —Full-Time

 Position Summary:

Full-time year-round position that is shared among members of the senior leadership team of CIS, working approximately half-time to support the Board of CIS and its Executive Director and the remaining time in support of the senior leadership team comprised of five senior directors in site services, development and business engagement, finance, hr and facilities, community engagement and student investment and quality and evaluation.  This position provides high-level, organizational support to the leadership of a complex organization and is responsible for maximizing productivity, continuity and capacity-building for the governance and leadership activities of the organization.  Develops and implements systems to assure organization and access to information.  Able to represent the Executive Director and other senior leaders in preliminary requests, able to solve basic problems and convey information to internal and external audiences, such as staff, Board members and community partners.

Working Conditions: 

Typical office working conditions, where there is no physical discomfort due to temperature, dust, noise, and the like. Some lifting required for obtaining, transporting, and storing office supplies and equipment, 15 pounds. The ability to work independently and perform word-processing, data input, compiling reports, generating correspondence, and the operation of other office equipment required. Requires driving between locations—school settings, agency settings, businesses; Michigan driver’s license and the availability of a vehicle required with the capacity to obtain automobile insurance and adequate coverage.  Must be able to work occasional evenings, weekends, and/or early mornings in order to cover work responsibilities. Must complete requirements for a criminal background check.  Must be able to regularly observe students and other staff, as well as the ability to hear questions and comments from a variety of stakeholders giving and seeking information.

Duties & Responsibilities:

  • Provides comprehensive administrative and organizational support for the leadership of Communities in Schools of Kalamazoo, including the governing board, the Executive Director and up to five senior directors, with responsibility for developing, managing and storing systems of information, such as student records, board governance, legal documents, historical records of the organizations, correspondence, reports, etc.
  • Maximizes the productivity of the Executive Director and Senior Directors by handling routine communication and problem-solving, scheduling and internal/external coordination of activities. Able to sustain organizational routines in the absence of the leadership and work independently.
  • Supports all Board governance functions including Board meetings, Committee meetings and special events, providing scheduling, room and food arrangements, agendas and other advance information, meeting summaries, etc.
  • Coordinates the specialized needs for support with other staff, including assistance with special projects in marketing, accounts payable/receivable, events management, mailings, reporting, etc.
  • Develops and maintains an advanced understanding of how the organization works, including relevant history, procedures, work cultures and work styles. Makes recommendations for continuous improvements in supporting the management, communication, coordination and maintenance of information. Uses up-to-date technology (hardware and software) to maximize effectiveness and efficiency.
  • Able to maintain a very brisk work pace, managing multiple tasks and projects simultaneously with advanced capacity to work in an open environment with frequent interruptions.
  • Effectively utilizes standard office technology, both hardware and software including word processing, data bases, electronic mail and other software supporting presentations and publications.
  • Consistently demonstrates significantly above average communication abilities in listening, speaking, writing, understanding and transmitting complex information. Able to accurately and completely summarize, report, interpret and convey information from a variety of media, including meetings, telephone calls, written documents, etc.
  • Understands the sensitivity and need for confidentiality and discretion and consistently demonstrates the capacity to maintain privacy and mature judgment.
  • Exceptional interpersonal relationship skills and a strong customer service orientation, inspiring confidence in his/her capabilities, judgment and work ethic.
  • Consistently demonstrates the value of diversity in word, thought and deed.

Knowledge, Skills and Abilities Required:

Seasoned executive office professional with several years of progressively more responsible administrative support for individuals in leadership positions. Previous experience in a not-for-profit or service or education setting desirable, with brisk work pace and multiple, complex demands.  At least some college or the equivalent required; Associates or Bachelor’s degree preferred.

  • Requires experience with Microsoft Windows or similar operating system, including use of Microsoft Word, Excel, Power Point and Microsoft Publisher: knowledge of Microsoft Access highly desirable. Experience with other data base software and demonstrated capacity to use the software for data entry, data analysis and reporting.
  • Sound math skills and experience with office-based computation functions. Experience with databases and with the ability to produce tracking reports in an understandable manner—graphs, charts, analyses, etc.
  • Excellent communication skills required, including oral, written, and interpersonal skills to interact with leadership, public, co-workers, volunteers, clients, and others. Ability to independently develop routine reports and correspondence.
  • Mature judgment, integrity and reliability and the ability to manage shifting demands and priorities in a calm, effective manner. Ability to take initiative to complete tasks independently and/or to seek direction or clarification when needed.
  • Ability to read, comprehend, and transmit written or verbal detailed and complex instructions in order to plan and perform job responsibilities according to deadlines and other requirements.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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Associate Director for Site Services —Full-Time

Position Summary:

Responsible for implementing the Communities In Schools model of Integrated Student Services (ISS) in KPS secondary schools, including CIS After School Programs.  Provides direct supervision for all site and after school coordinators in assigned school sites to assure ISS delivery that complies with all standards and grant requirements.  Is responsible to ensure effective relationships and customer service with school personnel and other key stakeholders for each assigned school so that CIS can deliver services to students that address their needs effectively.  Assures the effective utilization of community resources within all assigned sites, including volunteers, service delivery partners and parents.  Collaborates in the responsibility for comprehensive grants management including effective implementation of grants proposals, reporting and compliance, and working with the Senior Director to effectively implement the budget, purchasing, facilities, payroll and human resources.  Responsible for compliance with Michigan Child Care Licensing requirements. Is responsible for providing leadership and supervision for assuring developmentally appropriate and effective interventions and services that address the unique needs of adolescents within the context of secondary public schools. The Associate Director primarily oversees CIS services to secondary schools and students and may cover limited elementary schools and student services.

Duties & Responsibilities:

  • Provides expertise and leadership for CIS’s approach and delivery of service to adolescents within secondary school settings.
  • Responsible for overseeing the implementation and monitoring of all CIS Integrated Student Services, before, during and after school at assigned school sites.  Ensures or provides effective training and supervision for all designated positions including senior site coordinators, success coaches, site coordinators and after school coordinators.
  • Establishes and maintains productive working relationships with all internal and external members of the CIS partnership, including school personnel.  Provides leadership, guidance, consultation and motivation to all participants.  Develops and conducts information and training sessions for all levels of staff within assigned school buildings.
  • Assures the timely and accurate utilization of multiple tracking/data collection systems. Oversees and interprets tasks associated with evaluating CIS programs and services.
  • Works effectively with KPS building principals to ensure effective customer service, monitoring and adjusting of services and routine problem-solving.
  • Participates in the selection and supervision of all CIS personnel for each assigned site and engages the principal in the selection of coordinators.
  • Performs basic budget monitoring for all assigned sites, authorizing expenditures consistent with approved budgets and approval limits.
  • Plans and conducts regular meetings with school personnel, site team members, and key partners to review progress, and correct potential problems.
  • Other duties as assigned by supervisor.
  • Exhibits a commitment to the values expressed in CIS mission and vision and creates and maintains a positive CIS image.  Demonstrates the ability to interact in a positive and helpful manner with all customers both internally and externally.  Reflects commitment to building a supportive work environment and maintains a positive attitude at the work place and toward his/her job.

Knowledge, Skills, and Abilities Required:

  • Bachelor degree in social work, psychology, counseling, human services, public administration, education or related area plus a minimum of five years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of youth and families.  Masters degree and experience preferred.
  • Understanding of the cognitive, social and emotional needs of adolescents is required. Demonstrated knowledge of strategies for delivering effective interventions with adolescents is required.  Experience in working with adolescents is required.  Experience working with public secondary education settings preferred.
  • Prior supervisory-management experience required.  Management of youth development programs highly desirable.  Ability to supervise others in an effective manner, on both a formal basis (supervisory responsibility and authority) and on an informal basis (responsibility and need with no authority).
  • Knowledge and experience with a wide range of community resources including human services, healthcare, education, recreation, employment and basic needs necessary.  Advanced understanding of complex organizations and service delivery systems and how they function.  Ability to design and function effectively within cooperative structures and methods for multi-agency involvement in services.
  • Well-developed leadership abilities and interpersonal relationship skills, including the capacity to form effective relationships and represent the organization with a wide range of stakeholders including State and local funders and partners, CIS Board, donors, parents, school district leadership and students.
  • Exceptional communication skills—listening, speaking and writing, as well as the capacity to understand and explain complex information and instruction.
  • Previous experience in State and/or Federal grants and grants management desirable.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: cloc@ciskalamazoo.org.

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