Careers

Working at CIS is not just a job. You’ll be helping to fulfill the vision of an engaged community where every child fulfills his or her promise. If you are passionate about student success, join the CIS team today!

Executive Assistant —Full-Time

 Position Summary:

Full-time year-round position that is shared among members of the senior leadership team of CIS, working approximately half-time to support the Board of CIS and its Executive Director and the remaining time in support of the senior leadership team comprised of five senior directors in site services, development and business engagement, finance, hr and facilities, community engagement and student investment and quality and evaluation.  This position provides high-level, organizational support to the leadership of a complex organization and is responsible for maximizing productivity, continuity and capacity-building for the governance and leadership activities of the organization.  Develops and implements systems to assure organization and access to information.  Able to represent the Executive Director and other senior leaders in preliminary requests, able to solve basic problems and convey information to internal and external audiences, such as staff, Board members and community partners.

Working Conditions: 

Typical office working conditions, where there is no physical discomfort due to temperature, dust, noise, and the like. Some lifting required for obtaining, transporting, and storing office supplies and equipment, 15 pounds. The ability to work independently and perform word-processing, data input, compiling reports, generating correspondence, and the operation of other office equipment required. Requires driving between locations—school settings, agency settings, businesses; Michigan driver’s license and the availability of a vehicle required with the capacity to obtain automobile insurance and adequate coverage.  Must be able to work occasional evenings, weekends, and/or early mornings in order to cover work responsibilities. Must complete requirements for a criminal background check.  Must be able to regularly observe students and other staff, as well as the ability to hear questions and comments from a variety of stakeholders giving and seeking information.

Duties & Responsibilities:

  • Provides comprehensive administrative and organizational support for the leadership of Communities in Schools of Kalamazoo, including the governing board, the Executive Director and up to five senior directors, with responsibility for developing, managing and storing systems of information, such as student records, board governance, legal documents, historical records of the organizations, correspondence, reports, etc.
  • Maximizes the productivity of the Executive Director and Senior Directors by handling routine communication and problem-solving, scheduling and internal/external coordination of activities. Able to sustain organizational routines in the absence of the leadership and work independently.
  • Supports all Board governance functions including Board meetings, Committee meetings and special events, providing scheduling, room and food arrangements, agendas and other advance information, meeting summaries, etc.
  • Coordinates the specialized needs for support with other staff, including assistance with special projects in marketing, accounts payable/receivable, events management, mailings, reporting, etc.
  • Develops and maintains an advanced understanding of how the organization works, including relevant history, procedures, work cultures and work styles. Makes recommendations for continuous improvements in supporting the management, communication, coordination and maintenance of information. Uses up-to-date technology (hardware and software) to maximize effectiveness and efficiency.
  • Able to maintain a very brisk work pace, managing multiple tasks and projects simultaneously with advanced capacity to work in an open environment with frequent interruptions.
  • Effectively utilizes standard office technology, both hardware and software including word processing, data bases, electronic mail and other software supporting presentations and publications.
  • Consistently demonstrates significantly above average communication abilities in listening, speaking, writing, understanding and transmitting complex information. Able to accurately and completely summarize, report, interpret and convey information from a variety of media, including meetings, telephone calls, written documents, etc.
  • Understands the sensitivity and need for confidentiality and discretion and consistently demonstrates the capacity to maintain privacy and mature judgment.
  • Exceptional interpersonal relationship skills and a strong customer service orientation, inspiring confidence in his/her capabilities, judgment and work ethic.
  • Consistently demonstrates the value of diversity in word, thought and deed.

Knowledge, Skills and Abilities Required:

Seasoned executive office professional with several years of progressively more responsible administrative support for individuals in leadership positions. Previous experience in a not-for-profit or service or education setting desirable, with brisk work pace and multiple, complex demands.  At least some college or the equivalent required; Associates or Bachelor’s degree preferred.

  • Requires experience with Microsoft Windows or similar operating system, including use of Microsoft Word, Excel, Power Point and Microsoft Publisher: knowledge of Microsoft Access highly desirable. Experience with other data base software and demonstrated capacity to use the software for data entry, data analysis and reporting.
  • Sound math skills and experience with office-based computation functions. Experience with databases and with the ability to produce tracking reports in an understandable manner—graphs, charts, analyses, etc.
  • Excellent communication skills required, including oral, written, and interpersonal skills to interact with leadership, public, co-workers, volunteers, clients, and others. Ability to independently develop routine reports and correspondence.
  • Mature judgment, integrity and reliability and the ability to manage shifting demands and priorities in a calm, effective manner. Ability to take initiative to complete tasks independently and/or to seek direction or clarification when needed.
  • Ability to read, comprehend, and transmit written or verbal detailed and complex instructions in order to plan and perform job responsibilities according to deadlines and other requirements.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: PSchepeler@ciskalamazoo.org.

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Associate Director for Site Services —Full-Time

 

Position Summary:

Responsible for implementing the Communities In Schools model of Integrated Student Services (ISS) in KPS schools, including after-school programs.  Provides direct supervision for all site and after school coordinators in assigned school sites to assure ISS delivery that complies with all standards and grant requirements.  Is responsible to ensure effective relationships and customer service with school personnel for each assigned school so that CIS can deliver services to students that address their needs effectively.  Assures the effective utilization of community resources within all assigned sites, including volunteers, service delivery partners and parents.  Collaborates in the responsibility for comprehensive grants management including effective implementation of grants proposals, reporting and compliance, and working with the Senior Director to effectively implement the budget, purchasing, facilities, payroll and human resources.  Responsible for compliance with Michigan Child Care Licensing requirements.

Duties & Responsibilities:

  • Responsible for overseeing the implementation and monitoring of all CIS Integrated Student Services, before, during and after school at assigned school sites. Ensures or provides effective training and supervision for all site and after school coordinators.
  • Establishes and maintains productive working relationships with all internal and external members of the CIS partnership, including school personnel. Provides leadership, guidance, consultation and motivation to all participants.
  • Assures the timely and accurate utilization of multiple tracking/data collection systems. Oversees and interprets tasks associated with evaluating CIS programs and services.
  • Works effectively with KPS building principals to ensure effective customer service, monitoring and adjusting of services and routine problem-solving. Develops and conducts information and training sessions for all levels of staff within assigned school buildings.
  • Participates in the selection and supervision of all CIS personnel for each assigned site and engage the principal in the selection of coordinators.
  • Performs basic budget monitoring for all assigned sites, authorizing expenditures consistent with approved budgets and approval limits.
  • Plan and conduct regular meetings with school personnel, site coordinator, and key partners to review progress, and correct potential problems.
  • Other duties as assigned by supervisor.
  • Exhibits a commitment to the values expressed in CIS mission and vision and creates and maintains a positive CIS image. Demonstrates the ability to interact in a positive and helpful manner with all customers both internally and externally.  Reflects commitment to building a supportive work environment and maintains a positive attitude at the work place and toward his/her job.

Position Qualifications:

  • Bachelor degree in human services, public administration, education or related area plus a minimum of five years of experience working with children, adolescents and families and a well-developed knowledge base on the needs/issues of children and families. Masters degree and experience preferred.
  • Prior supervisory experience required. Management of Youth Development programming highly desirable.  Ability to supervise others in an effective manner, on both a formal basis (supervisory responsibility and authority) and on an informal basis (responsibility and need with no authority).
  • Knowledge and experience with a wide range of community resources including human services, healthcare, education, recreation, employment and basic needs necessary. Advanced understanding of complex organizations and service delivery systems and how they function.  Ability to design cooperative structures and methods for multi-agency involvement in services.
  • Well-developed leadership abilities and interpersonal relationship skills, including the capacity to form effective relationships and represent the organization with a wide range of stakeholders including State and local funders and partners, CIS Board, donors, parents, school district leadership and students.
  • Previous experience in State and/or Federal grants and grants management highly desirable.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Position will remain open until filled.  Please submit a letter of introduction and a current resume to: PSchepeler@ciskalamazoo.org.

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Program Coordinator (Greater Kalamazoo Girls on the Run)—Part-Time 

Position Summary:

Responsible for coordination of the Girls on the Run programs in conjunction with other program staff and volunteers including the recruitment, training, communication to, and support of program sites and coaches.

Working Conditions:

Normal working conditions where there is no physical discomfort due to temperature, dust, noise and the like.  Occasionally lifts average 50-pound boxes of supplies, materials, etc. to waist high level.  Ability to drive plus the availability of a vehicle to use for getting to and from meetings and other events.  Valid Michigan driver’s license and the ability to obtain necessary auto insurance for the above purposes.   Must be able to work a varied schedule when required, including evenings, early mornings and weekends in order to cover the work.  Must be able to observe and hear program participants, staff, volunteers, and Council partners across a wide range of settings and interpret that input for the purpose of evaluation, monitoring and program modifications.  This is a part-time position working an average of 28 hours per week, 48 weeks per year, with peak hours during critical program periods.

Program Support Responsibilities:

  • Coordinate the organization, coordination and oversight of the operations of Girls on the Run Program including, but not limited to, coach recruitment, screening, selection, and placement.  Serve as key staff liaison to the operations committee and attend GOTR operations committee meetings.
  • Coordinate GOTR coaches’ training identifying panelists, trainers and other necessary volunteers.  Work with volunteers to secure training meals/snacks and delivery, and coordinate logistics with training facility staff.
  • Serve as the main contact for GOTR site liaisons.  Effectively manage key aspects of site coordination and participant registration processes including site application and selection, liaison training and communication, and coordinate participant data entry in conjunction with site liaisons and other program volunteers.
  • Coordinate GOTR coaches’ meetings and prepare agendas, information and meeting notes.
  • Sends weekly communication to GOTR coaches during the season.
  • Coordinate and oversee Team Adelaide and coaching substitutes during the GOTR season.  Work appropriately to support coaches and troubleshoot as needed.
  • Assist with Heart & Sole Operations as needed to support the Heart & Sole program.
  • Assist in coordinating fundraising events as needed to support the GOTR program.  Work with committee to plan event details when needed.
  • Identify and secure facilities for Greater Kalamazoo GOTR as requested.
  • Work with other staff in the development of multimedia tools as needed.
  • Form trusting and productive working relationships with volunteers and the GOTR Council.
  • Other duties as assigned by supervisor.

Position Qualifications:

  • Bachelor’s degree or equivalent 2 or 3 years of relevant program management experience and knowledge.
  • Must display a personal passion for the mission of GOTR and be a role model for health, wellness and self-esteem.
  • Able to present convincingly GOTR program offerings and possess a depth of knowledge, or a willingness to learn, about the GOTR program and philosophy.
  • Ability to interact effectively with other staff, community leaders, school personnel, volunteers, parents, children and program funders.
  • Ability to recruit, screen, train and motivate community-based volunteers.
  • Excellent project management, communication (written, oral and presentation), collaboration and organizational skills.
  • Ability to multi-task in a high volume environment.
  • Outstanding relationship building skills and ability to respond quickly and emphatically to volunteer coaches and sites, and generate win-win solutions.
  • Composure under stress and willingness to assume responsibility for delivering organizational commitments.
  • Ability to travel within assigned territory, using a personal vehicle.
  • Computer competence, including but not limited to: Microsoft Office programs, data management and email.
  • Ability to lift and carry up to 50 lbs.
  • Understands and embraces diversity and inclusiveness in thought, word and actions.  Exemplifies these values.
  • Understands and embraces a healthy lifestyle in thought, word and actions.  Exemplifies these values.
  • Previous experience with the Girls on the Run programs and existing relationships within the Greater Kalamazoo Area running community preferred.

Position Specifics: Hourly position. In addition to traditional office hours, the Program Coordinator is expected to work occasional weekends and evenings to participate in scheduled events and meetings as the work of the organization requires.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Communities In Schools serves as the fiduciary for the Greater Kalamazoo Girls on the Run.  CIS has established and maintains a policy that provides equal employment opportunity for all qualified employees and applicants regardless of the individual’s gender (including pregnancy), gender identification, race, color, ethnic or religious background, descent or nationality, religion, height, weight, marital status, age, non-disqualifying handicap, veteran status or sexual orientation.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Communities In Schools serves as the fiduciary for the Greater Kalamazoo Girls on the Run.  CIS has established and maintains a policy that provides equal employment opportunity for all qualified employees and applicants regardless of the individual’s gender (including pregnancy), gender identification, race, color, ethnic or religious background, descent or nationality, religion, height, weight, marital status, age, non-disqualifying handicap, veteran status or sexual orientation.

 Interested candidates must submit a letter of interest and current resume for consideration. Please submit materials electronically to: Melisa Beeson, Director, melisa@girlsontherunkazoo.org. Responses received by Monday, June 12th at noon will receive preferred consideration.

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Program and Office Assistant (Greater Kalamazoo Girls on the Run)—Part-Time 

Position Summary:

Provide administrative assistance in support of Girls on the Run and Heart & Sole program operations and assist with general office activities. Responsible for assisting with the volunteer application and approval process.

Working Conditions:

Normal working conditions where there is no physical discomfort due to temperature, dust, noise and the like. Occasionally lifts average 35-pound boxes of supplies, materials, etc. to waist high level. This is a part-time, hourly, 10-month position (approximately early-August through early June), working an average of 24 hours per week with peak hours during critical program periods.

Program Support Responsibilities:

  • Provide general program and services information to callers, visitors, and prospective participants
  • Process participant registration forms and payments as needed
  • Maintain program files and data
  • Assist with compiling reports
  • Update forms, policies, and documents as needed.
  • Create and update, as needed, applications in GOTR Raceplanner computer system;
  • Manage and update electronic coach and assistant coach files including tracking of first aid and CPR training, health histories, program participation consent forms and others as needed;
  • Oversee volunteer background check process; review background check results and alert director and program staff of any charges that appear on candidate records; communicate and explore results with volunteers when appropriate.
  • Communicate effectively with volunteers to request necessary application materials and follow up when volunteer has not complied with all steps of the application process.
  • Assist staff in preparing and distributing curriculum materials and coaches’ training materials;
  • Assist with data collection and information management of program rosters;
  • Assist with 5k event-related activities as needed;

Office Administration Responsibilities:

  • Provide general administrative and clerical support to Director, Coordinators and Managers.
  • Answer telephone, screen and direct calls, take and relay messages.
  • Greet visitors and direct them as appropriate.
  • Be aware of staff comings and goings; contact staff regarding updates to daily activities as needed.
  • Attend to mail and general filing; help keep office environment neat
  • Organize and maintain general office supplies.
  • Other duties as assigned by supervisor.

Position Qualifications:

  • Experience with personal computers and proficiency using Word, Microsoft Excel and Microsoft Outlook software;
  • Experience with database programs and cloud-based systems
  • Familiarity with fax machines, copy machines, networks and laser printers;
  • Excellent verbal and written communications skills;
  • Excellent attention to detail and proofreading skills;
  • Strong customer service skills;
  • Strong organizational and problem-solving skills;
  • Ability to manage multiple tasks simultaneously and work under time constraints;
  • Bachelor’s degree preferred.
  • Understands and embraces diversity and inclusiveness in thought, word and actions.  Exemplifies these values.
  • Understands and embraces a healthy lifestyle in thought, word and actions.  Exemplifies these values.

Position Specifics: In addition to traditional office hours, there are occasional weekends and evenings to participate in scheduled events and meetings as the work of the organization requires. There are vacation blackout periods (Mid-January through late March and September through mid-December.)

Communities In Schools serves as the fiduciary for the Greater Kalamazoo Girls on the Run.  CIS has established and maintains a policy that provides equal employment opportunity for all qualified employees and applicants regardless of the individual’s gender (including pregnancy), gender identification, race, color, ethnic or religious background, descent or nationality, religion, height, weight, marital status, age, non-disqualifying handicap, veteran status or sexual orientation

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Qualified and interested candidates should submit a cover letter and current resumé for consideration to:  PSchepeler@ciskalamazoo.org.

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